Local Governance and Accountability Facility, Local Governance and Community Development ProgrammeStart Date:| End Date:
Project Name: Local Governance and Accountability Facility, Local Governance and Community Development Programme
LGAF, LGCDP is seeking to improve governance at the local level by fostering constructive cooperation, interaction and coordination between the citizens and the local government, and greater participation of the citizens in the local governance processes. It is in operation in 66 districts. The LGAF provides grants to CSOs to monitor compliance of LBs with the legislative and policy requirements and the use of the block grants and advocate for more easy access to public services by marginalised groups.
The grant recipient CSOs will be required to carry out activities that focus on participatory monitoring of compliance of LBs with legislative and policy requirements through the use of social accountability tools.
Those CSOs which receive competitive grants from LGAF will monitor compliance of LBs with legislative and policy requirements such as the Local Self Governance Act 1999 (LSGA); Local Self Governance Regulations 2000 (LSGR); Local Bodies Financial Administration Regulations 2007 (LBFAR); Good Governance Act 2008 (GGA); Right to Information Act 2007(RTIA); Right to Information Regulations 2008 (RTIR); Public Procurement Act 2007 (PPA); Public Procurement Regulations 2007 (PPR); and different guidelines issued under those legislation in particular the Local Bodies Resource Mobilization and Management Guidelines 2012 (LBRMMG). The CSOs will be required to monitor compliance with legislative and policy requirements at planning, implementation and monitoring and reporting stages. They are encouraged to engage socially mobilized groups and institutions also in oversight activities in order to hold local governance actors responsive and accountable to citizens and their institutions.
The LGAF, LGCDP requires the services of Nepali CSOs to lead and undertake the LGAF compliance monitoring over a three year horizon, subject to an annual renewable contract based on quality performance. The selected CSOs will have core competencies in good governance, downward accountability, SAc, local governance and/or compliance monitoring. The objectives of monitoring LB’s compliance with legislative and policy requirements, activities and performance are to:
· Increase public knowledge about what its LBs and local representatives are doing,
· Inform the LBs themselves about what is going on inside their own agencies, so that they can take action to improve performance and to work effectively with district line agencies and CSOs, and
· Support citizens and communities to hold their local governance actors accountable through compliance monitoring and ultimately enhance compliance, improve transparency, accountability, participation, the delivery of public services and local governance.
· Support the selected units of LB to put in place systems of internal control that adequately comply with legislative and policy requirements and measures and manage the risks that they face.
The followings are the outputs of this grant:
· Increased public knowledge about what its LBs and local representatives are doing;
· Enhanced capacity of WCF, CAC and LBs to translate SAc tools such as public hearing, public audit and social audit into practice;
· Improved performance and compliance of selected units of LBs with legislative and policy requirements;
· Improved transparency, accountability, constructive civic engagement, and quality of the delivery of public services;
· Increased peoples’ participation in planning, implementation and evaluation and monitoring phases and improved the delivery of public services and local governance;
· Enhanced capacity of citizen groups and communities to hold their local governance actors accountable; and
· Expanded demonstration effect of compliance monitoring initiative in other units of LBs.
Monitoring, evaluation and reporting phase
• Check whether the LBs have complied with the legislative and policy requirements relating to monitoring, evaluation and reporting as provided for by different sections and rules of LSGA, LSGR, LBFAR, PPA, PPR and LBRMMG;
• Thoroughly follow the compliance monitoring guidelines;
• Formation, function and effectiveness of the VDC, Municipality and DDC Supervision and Monitoring Committee and Monitoring and Facilitation Committee need to be thoroughly monitored and documented;
• Monitor whether final payment has been made to the concerned party without organizing a mandatory public audit and submission of public audit report with project completion report;
• Facilitate selected units of LBs to adopt good governance practices and while organizing public audits, social audits, public hearing in order to promote responsive, responsible, transparent and accountable governance at the local level;
• Support implementation of the suggestions/ recommendations made by the stakeholders and/or commitments made during public audit, social audit and public hearing;
• Prepare and finalise check list, interview schedule, perception analysis questioners, focus group discussion (FGD) check list and vet these with District/Urban Governance Expert and/or Regional Monitoring, Reporting and Accountability Expert;
• Review key indicators relating to VDC findings, namely the minimum conditions and service delivery performance for indicator verification;
• Review and assess the success of inclusion and gender provisions, including the use of ring fenced funds for women and disadvantages groups, and participation in decision making;
• Assess the physical and financial aspects of programs, projects and works undertaken by the LBs in the review period, including public audit in order to ensure quality of work. Visit one thirds of construction sites along with the selected members of respective Supervision and Monitoring Committee at least four times during the implementation of the grant and document and report the findings;
• Organize one public dialogue on state of accountability at the end of the year at district head quarters to disseminate the situation of accountability in the respective VDCs, Municipality and DDC where compliance monitoring has been undertaken over the past one year;
• Prepare, publish and disseminate bi-annual briefing paper which covers the activity from commencement to end of the project activities including success and/or failure stories and case stories;
• Prepare and submit inception report including first, second, third and final progress reports together with the financial reports to LGAF Secretariat through LGCDP Regional Coordination Unit Office ( while submitting these reports, they must be certified by either by District/ Urban Governance Expert and or LGCDP RCU Coordinator) highlighting activities undertaken, accomplishments against plans, performance gaps and explanations, audiences reached, lessons learned, expenditure, and issues for management action; and
• Develop a detailed report of the compliance monitoring and submit to Regional Monitoring, Reporting and Accountability Expert and LGAF Secretariat at the end of the project. The report must discuss, among other things, the gaps and strengths of LBs in terms of compliance with legislative and policy requirements. The report must also provide evidence of compliance and non-compliance with the requirements or variances during planning; implementation and management; and monitoring, evaluation and reporting phases.
CSOs are encouraged to use a range of methods and tools for the review process, including document reviews, check lists, key informant interview, participatory assessments, focus group discussions, perception analysis etc.